![]() Fax Encryption: While at rest within the cloud-storage system, all faxes, files and their inputted protected health information (PHI) sit encrypted through a AES 256-bit encryption method, one of the most advanced in the industry.Designated Sign-In: Anyone sending a fax or working with system data must first sign into their individual, password-protected account.It’s no easy task, but a comprehensive HIPAA-compliant fax service system can help you accomplish this with the following features: Institutions must continually be vigilant, monitoring their networks, setting up cyber-security defenses and partnering with vendors to help mitigate today’s and tomorrow’s risks. Considering healthcare is one of the most-hacked industries today, its vast swaths of stored medical history and sensitive data mean healthcare service organizations cannot rest on their laurels. Some of HIPAA’s strongest regulations center on the safeguards and protection of PHI. This partner is just as responsible for its management and must be as well-versed in HIPAA regulations as you are, reinforcing your holistic risk-management practices. Compliance Management Partners : The cloud-based nature of the system means you have a 24/7 resource to support your critical fax data.This means you have a top-of-the-line facility, computer systems and data-management team regularly scrutinized under HIPAA’s evolving requirements, year to year. HIPAA-Audited Data Center : Your faxing service platform is managed and hosted at an SSAE-16 audited data center.ReplixFax has built-in user logs, notifications and authorized access controls that complement BAAs and PHI-handling best practices, ultimately meeting HIPAA compliance. According to HIPAA, anyone with access or potential access to PHI must sign and adhere to these contracts. Business Associate Agreements (BAA) : BAAs serve as chains of trust for all levels of healthcare providers, vendors and subcontractors.The following items bolster this enhanced compliance: This not only means quicker and more efficient services within your office, but the risk of in-compliance is off your shoulders - unlike when you have manual faxing or on-site fax servers. With a secure, cloud-based fax delivery system, you directly streamline nearly all aspects of medical document communications that are still critically used today. However, ensuring your practices are HIPAA compliant takes time, money and continual resources, both on the human and technical side. Enhanced Compliance & Patient ConfidentialityĪdhering to HIPAA’s stringent industry rules is a leading concern for healthcare institutions and their partners. ![]() ![]() You can make your faxing and online-document deliveries streamlined and secure through a cloud-based system - all while taking advantage of a host of additional benefits, such as these four. When you must continually spend time checking and double checking fax information, shoring up its security, updating internal policies and training on the latest software with the newest compliance features, you are directly inhibiting one of the most perfunctory aspects of healthcare administration. Healthcare administrators and practitioners have enough on their plates without the headache of a complex fax system. Aside from the daily ease of more straightforward business processes, these faxing systems help bring peace of mind that your fax communications and activities are on-par with the healthcare industry’s strict governance. There are many advantages to incorporating a HIPAA-compliant, cloud-based fax service into your healthcare operations. What Are the Benefits of HIPAA-Compliant Cloud Fax Services? ![]()
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